Conference Rooms Terms...

Basin Recreation Facilities Rental
The following Terms and Conditions are applicable to the rental of the Trailside Conference Rooms.
Please direct questions to: 435-649-1564 Ext. 10 or information@basinrecreation.org
On-line Facilities Reservation Application Click Here

1) The Trailside Conference rooms may be available to government organizations, private citizens of Snyderville Basin, Recreation District Employees, charitable and nonprofit organizations, and other groups when the room is not being used by the District or its various committees and boards. Reservations will be accepted according to the priority of use and fee schedule adopted by the District.
2) The meeting room will not be available for purely social functions (birthday parties, receptions, etc.). Due to staffing limitations, there will be no meetings scheduled on Sundays or holidays.
3) The individual who applies for the use of the Conference Room must be at least 18 years old and will be responsible for those in attendance and the care of the room and furnishings. a. The District will hold the applicant financially liable for any damage to District property that occurs during the meeting. Failure to comply with the general rules below may result in loss of damage deposit and denial of future meeting room use for both the applicant and the group using the room.
4) Set-up and clean up is to be done by the Applicant during the reservation period. Please notify the District in advance if removal of tables and chairs is requested.
5) Microphones and other standard audio visual equipment may be used within the building during the scheduled time providing their use does not interfere with District business activities.
6) All audio visual equipment must be provided by the applicant.
7) Light refreshments (beverages, cookies, sandwiches, etc.) are allowed; red base/orange base punch, grape juice, Kool-Aid or other liquids that stain are not allowed.
8) When food is served it will be the responsibility of those using the room to clean up. Notify the recreation office if a spill should occur.
9) Alcoholic beverages and smoking are not permitted in District facilities at any time. No unlawful activities, inappropriate use of the room or inappropriate conduct will be tolerated. Users will be required to vacate the premises for any violation. Future privileges may be revoked should any of these activities occur. The District will not be responsible for any loss or damage to property. A lost and found is available at the recreation office during regular business hours.
10) The following guidelines are provided to assist patrons in caring for the building while they enjoy its amenities.

a. No youth parties.
b. No glitter is to be brought into the building.
c. No open flames in or out of the building. This includes burning candles, potpourri, incense, etc.
d. Pictures, flags, and curtains/blinds are not to be removed.
e. The applicant is responsible for provisions of dishes, utensils, dishtowels, napkins, tablecloths, etc.
f. Use of building during office hours should not interfere with the normal working conditions of the District staff.
g. Children under 18 years of age must be accompanied by or under the supervision of an adult.
h. Facilities Management Staff must approve decorations in advance. Nothing may be fastened or affixed to the walls, ceilings or floors, in any manner. No nails or tack in woodwork or walls.
i. Removal of pictures, plaques and other objects for the purpose of redecorating the Conference Room is prohibited.
j. The applicant is responsible to leave the room in a clean, orderly condition. This includes returning chairs and tables to an orderly arrangement, picking up and disposing of papers and cleaning away any clutter. Building keys may be picked up no earlier than two business days in advance of the reservation. Set up and clean up is the responsibility of the reservation holder. If thermostat has been adjusted, press “run program” button on control panel. Meeting room and interior/exterior lights must be turned off. Lock and check exterior doors to be sure the building is secure. Place key in key lockbox near exit door after hours, or return to office staff.